Project Online Replacement: Power Framework PPM
Microsoft Project Online was retired on 30 September 2026. Power Framework PPM is the Project Online replacement for organizations that need full project, program, and portfolio management inside Microsoft 365 — built on Power Platform, with supported migration.
Why choose us
Microsoft ecosystem
Built 100% on Microsoft Power Platform
Expert architecture
Designed by former Project Server/Project Online experts
Feature rich
Plug and play features integrated with Microsoft 365
Enterprise grade security
Customise your solution as your business evolves to overcome challenges.
Project Online retirement: what ended on September 2026?
Microsoft Project Online was retired on 30 September 2026. Power Framework PPM is the Project Online replacement for organizations that need full project, program, and portfolio management inside Microsoft 365 — built on Power Platform, with supported migration.
The Business Impact
- Outdated user experience.
- High dependency on Microsoft Project Desktop.
- Limited collaboration.
- Difficult reporting and automation.
- No native AI capabilities.
The Opportunity
Power Framework PPM provides everything Project Online delivered — and significantly more — while being fully aligned with Microsoft’s strategic direction.
Why Power Framework PPM Is the Ideal Replacement
Power Framework PPM is a purpose-built, modern, end-to-end PPM solution designed to give Project Online customers a direct upgrade path, richer functionality, and a better user experience. Built on the Microsoft Power Platform, it inherits all the strengths of Dataverse, Power Apps, Power Automate, Teams, and Power BI.
Customers love the result:
Arup is a renowned global engineering consultancy firm, designing the future of the built environment.
After ten years of using Microsoft Project Online to operate their digital project portfolio, it was time to modernize.
Power Framework PPM was chosen for its comprehensive features, flexibility and user experience.
SCHEDULE HUB FOR MS PROJECT
Continue using Microsoft Project in Enterprise Mode
If your project managers love Microsoft Project, here is your chance to keep using it just as you did in Project Online. Power Framework PPM comes with Schedule Hub for MS Project, which extracts schedule data into Dataverse, the Power Platform’s database.
The result: rather than keeping schedules in disconnected desktop files, project plan data is easily shared across the enterprise, just as in Project Online, and is available for portfolio reporting, integration, and embedding into the whole PPM experience.
Power Framework PPM far exceeds Project Online features:
Project Online
Power Framework PPM
Project Planning & Scheduling
Project online:
Relies solely on Microsoft Project (desktop or PWA). Rigid, complex for non-PMs. Limited suitability for agile or hybrid teams.
Power Framework PPM:
Integrates with multiple tools — MS Project, Planner, DevOps, Jira and many more. Supports agile + waterfall. Modern, intuitive scheduling options that teams actually use.
Portfolio Management
Project online:
No native portfolio entity. Portfolio analysis and optimization features are rarely adopted due to complexity. No consolidated financials, benefits, or risks.
Power Framework PPM:
True portfolio layer with strategy alignment, KPIs, scoring, financials, benefits, risks, and real-time Power BI dashboards. Advanced interactive portfolio modelling and what-if analysis.
Programme Management
Project online:
No programme layer. Workarounds required using custom fields or reports. No roll-up visibility or dependency management.
Power Framework PPM:
Dedicated programme entity with consolidated milestones, risks, financials, benefits, and governance. Roadmaps to visualize delivery and cross-project dependencies.
Resource & Capacity Planning
Project online:
Driven by detailed task assignments in MS Project. Complex to maintain; not practical for most organizations.
Power Framework PPM:
Top-down resource demand planning in simple, Excel-like grids. Role-based planning, approvals, cost rates, and portfolio capacity modelling built in.
Financial Management
Project online:
Detailed but rigid cost tracking tied to MS Project. Poor integration with finance systems. Hard for business users.
Power Framework PPM:
Easy-to-use financial sheets for budgets, forecasts, opex/capex, and resource costs. Integrated with portfolio and programme layers. Standard imports from finance systems.
Timesheets
Project online:
Functional but outdated; limited reporting; poor user experience.
Power Framework PPM:
Modern, user-friendly timesheets available in Teams. PM visibility, dispute workflow, full reporting.
Document Management & Compliance
Project online:
SharePoint libraries only. Basic versioning. No compliance reporting or automated document creation.
Power Framework PPM:
Integrated document viewer, automated template generation, document standards and compliance reporting — all inside the app.
Reporting & Dashboards
Project online:
Complex OData reporting. Limited standard reports. Hard to extract custom field data from SharePoint lists.
Power Framework PPM:
Built on Dataverse for clean analytics. Power BI dashboards embedded throughout for real-time status, resource, cost, RAID, and portfolio insight.
Risk, Issue & Benefit Management
Project online:
Basic SharePoint lists; limited structure; poor reporting; no benefits management.
Power Framework PPM:
Rich, structured logs with escalation, vendor risk tagging, automations, AI-assisted generation, and full benefits lifecycle tracking.
Portfolio Modelling
Project online:
Legacy optimization tools; complex to use; almost never adopted.
Power Framework PPM:
Modern, interactive what-if modelling with instant recalculation of resource and cost impacts. Clone and compare scenarios.
Cross-Project Dependencies
Project online:
Available but complex (deliverables + MS Project links). No visualization or workflow.
Power Framework PPM:
Simple dependency definition with a handshake workflow and clear roadmap visualizations that show at-risk dependencies.
Automation & Governance
Project online:
Dependent on SharePoint Designer workflows or custom code (both deprecated).
Power Framework PPM:
Full Power Automate integration for approvals, notifications, governance, integrations, and AI-driven automation.
Collaboration
Project online:
SharePoint sites for documents and basic communication. No Teams-native integration. Collaboration disconnected from project data.
Power Framework PPM:
Deep Teams integration (channels, tabs, timesheets, documents, dashboards). Real-time coauthoring, notifications, @mentions, and embedded discussions.
Artificial Intelligence (AI)
Project online:
No AI capabilities.
Power Framework PPM:
Full integration with Microsoft AI -Copilot, Agents, Generative insights, built in AI Assistant.
Project Online
Power Framework PPM
User Experience
Project online:
Outdated UI spread across SharePoint, PWA, and desktop MS Project. Steep learning curve. Poor mobile experience.
Power Framework PPM:
Modern, clean Power Apps interface with consistent navigation. Fast, intuitive, mobile-ready. Aligns with Microsoft 365 UX, reducing training needs.
Extensibility & Customisation
Project online:
Customization via PDPs, SharePoint lists, workflows; slow, technical, high-risk changes. Minimal ALM support.
Power Framework PPM:
Low-code configuration of forms, rules, workflows, dashboards. Easy extension with Power Apps and Power Automate. Full ALM with Dev/Test/Prod environments.
Integration
Project online:
Limited APIs; legacy connectors. Integration with finance/HR systems requires custom code.
Power Framework PPM:
Hundreds of native connectors; easy integration with Dynamics 365, SAP, Salesforce, DevOps, HRIS, finance systems. Managed by Power Automate.
Automation Capability
Project online:
Dependent on deprecated technologies (SharePoint Designer). Complex to maintain. Few reusable patterns.
Power Framework PPM:
Automation built-in via Power Automate. Approvals, governance steps, notifications, escalations, data sync, AI automation — all low/no-code.
Security & Compliance
Project online:
Classic SharePoint security model. Limited auditing and DLP. Difficult to enforce consistent policies.
Power Framework PPM:
Enterprise-grade Dataverse security with row-level access, field-level auditing, Purview DLP, retention policies, and full alignment with Microsoft 365 compliance.
Scalability & Performance
Project online:
Legacy architecture limits scalability. Performance varies across SharePoint components.
Power Framework PPM:
Dataverse-backed architecture with high performance, scalable relational storage, and elastic cloud capacity.
Deployment & Lifecycle Management
Project online:
No modern ALM. Manual configuration changes. High risk of inconsistent environments.
Power Framework PPM:
Structured ALM via solutions, pipelines, environment separation, and integration with Azure DevOps/GitHub.
Roadmap & Future Investment
Project online:
No new features planned. End-of-life confirmed.
Power Framework PPM:
Actively developed, aligned to Microsoft’s cloud-first, AI-enabled roadmap. Continuous enhancement with both Microsoft updates and Power Framework’s own roadmap.
Power Framework PPM far exceeds Project Online features:
Familiar to Project Online Users
Designed by the UK’s leading Project Server/Project Online specialists.
More capable than Project Online ever was
Modern scheduling, deep portfolio capability, better reporting, real automation, and AI.
Built for the way teams work today
Hybrid, agile, collaborative, cross-functional.
Fast to implement
Leverages standard Power Platform components, dramatically cutting deployment time.
A sustainable long-term choice
A sustainable long-term choice
Entrusting Power Framework with your data
Your data is stored securely in your own Microsoft cloud tenant — never hosted by a third party. This gives you complete peace of mind, full sovereignty, and effortless alignment with data residency and sovereignty requirements.
We deploy directly into your Microsoft environment, so you benefit from Microsoft’s enterprise-grade security stack (including encryption, threat detection, and compliance certifications) while avoiding the risks of third-party cloud hosting. Role-based security, field-level permissions, and full audit history come built-in.
We are certified to ISO/IEC 27001 for information security management. Our solutions also leverage Microsoft’s extensive compliance portfolio (including ISO 27001, SOC reports, Cyber Essentials alignment where relevant, and more) — all inherited and reinforced by our deployment model.
Yes — extensively. Using Power Platform tools, you can configure access, workflows, approvals, and data visibility to match your exact governance and compliance needs.
We maintain proactive monitoring, regular reviews of our ISMS, and alignment with emerging threats. Because the core platform is Microsoft-managed with 99.9%+ uptime and built-in resilience, your PPM environment benefits from continuous protection and rapid patching.
Book a Demo — Discover how Power Framework PPM delivers powerful portfolio management without compromising on security.
Move forward with the trusted successor to Project Online
Explore the full capabilities of Power Framework PPM.
Power Framework PPM gave us the ideal platform to transition from Project Online. We now have new capabilities and features in a tool that is far more flexible and extensible, whilst still embedded in our familiar Microsoft eco-system. Migration was smooth and users love it!
Ros Muspratt
Associate Director, Portfolio & Value Management